You have just walked out of your job interview. Congrats! You made a great impression and you feel good about your chances. Now, you should take it to the next level by writing a thank-you note that reinforces why you are the right person for the job. In this guide, we’ll show you how to write a thank-you note that will impress interviewers and increase your odds of getting that coveted job offer.
Who & When
Writing a thank-you note to your interviewers shows that you are gracious, humble, and thoughtful — all important qualities for potential new hires to possess.
Send the note ASAP, but put some thought into it. One of the oddest things applicants do is hand the interviewer a thank you note during the interview. How can you write a thank you note if you haven’t been through the experience yet? This can feel disingenuous and rushed. You want to convey that this role is important to you and that you are willing to take the time to sincerely communicate with the hiring team.
But, don’t wait too long. Failure to follow up could leave the impression you're not interested enough to go the extra mile and reach out afterward. That’s why you should write a thank-you note within 24 hours of every interview.
Who to Write to?
In general, it’s a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you don’t already have their contact info, request it from your main point of contact throughout the hiring process (likely your recruiter), explaining that you’d like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCe’d.
Formatting Tips & Tricks
There are an infinite number of ways you can write a thank-you note. And while there’s no one right way to do it, there are a few tips and tricks you can keep in mind while drafting your note.
Email vs. Handwritten
Email – In general, email is probably the best choice. Most hiring managers check their email at least once a day and probably expect to receive thank you notes this way.
Handwritten – Handwritten letters have a certain charm, but in most cases, a thank-you email is the best choice. Why? For one, an emailed thank-you can arrive instantaneously, while a postmarked note can take days to arrive. So, when in doubt, send an email. Exceptions for writing a handwritten note could occur if a) you’re close enough that you can simply drop off a handwritten letter, b) you’re applying to a very traditional or old-school organization and c) if you have a prior relationship with an interviewer (say, if they were your former coworker at a previous job).
Do you feel like a handwritten note is the right way to go, but worried about snail mail? Write the thank-you note in the lobby and ask the receptionist to deliver it as soon as possible.
Don’t feel pressured to send a five-paragraph essay — thank-yous should be short and sweet. Make your thank-you letter long enough to cover everything you need to say, but short enough that it only ends up being a few sentences long.
Voice & Tone
Keep your thank-you note as professional as possible. Avoid slang, typos, excessive exclamation points, emojis, etc. But you don’t need to sound so formal that you come off as stiff. Try to opt for clear, concise language.
Thank-You Note Template
Every good thank-you note should express gratitude for your interviewer’s time, enthusiasm for the role, and appreciation for learning more about the opportunity and company.
- Subject: Get straight to the point – no puns, no jokes. It’s the best way to make sure your thank you email gets opened.
- Intro: Avoid a generic term like “to whom it may concern,” or something overly formal like “To the attention of Mr. So-and-So.” Using “Dear” plus the person’s first name works just fine.
- Thank Them: Show your interviewers that you’re considerate and appreciative by thanking them for taking the time to get to know you and educate you about the role.
- Get Specific: Mention something in particular that you really enjoyed learning about in your conversation, such as the go-to-market plan for their newest product or their insider perspective on what kind of person thrives best at their company.
- Highlight Your Eagerness: Let your interviewer know that you’re excited about the opportunity, and also show how you would add value to the team.
- Close the Letter: End with a farewell line — such as “best,” “cheers,” “sincerely” or another professional, yet approachable choice — and your full name.
Now, you should have everything you need to write an amazing thank-you note. So, get writing - and good luck!
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Still have writers block? Need to see a few sample thank-you notes?
Check out some of these examples.